(SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Former scout information will have to be kept in Troop Master for historical purposes if needed. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. It may not be as onerous as expected. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). I only did this for the active scouts. How To's, and so much more! Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Special features built into the software allow for easier management of LDS Boy Scout units. Select Scouts/Members from the pop-up menu. Reports: This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. We are also using Troopmaster for Advancement. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. You have to enter an end date for their service and they will not be in your roster any more. You can You can import advancement partials and certain logs into Scoutbook as well. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Moving forward, we would input the data into IA instead of TroopMaster. when used in Scouting Forum discussions. sign in When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. As a result, the pseudo-adult-leader method might not work. Detailed tracking of fundraiser sales and payment collections. Advancement Rules Checking. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Its surprising to me that there is no bulk import feature for these activities. that would need to be transferred into Scoutbook. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Easily stay in contact with your unit through email. We only support uploading advancements.csv file imports. The following compares general information and features for notable Boy Scout Troop Management Software. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. can all be specified for each activity. From the first knot tied to final hours of service performed, If they do not, thats a good proposal to make to them. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? Powered by Discourse, best viewed with JavaScript enabled. We just have to change our workflow, that part is easy. Members: All Adults I was wondering if there was any easier methods. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Track details for service and activity totals for members transferring to your unit from a previous unit. Please Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. can all be specified for each activity. need to do at home to get caught up. Most scouts and registered adults were already in Scoutbook. Your unit roster Scouts and Adults should already be in Scoutbook. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Make sure you do not enter duplicates. Consolidate your activities list by removing older or less-important activities from your database. Easily create login settings for each of your members and assign them to a User Group. Take a look at a sneak peek of our new PackMaster Web 2.0. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". His former troop used Troopmaster and we use ScoutBook. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. If not, what have others here done to accomplish these things? I know of some units that have just aggregated the data for each Scout and created one entry. Click on MB Counselor List. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. This topic was automatically closed 7 days after the last reply. The Insert upcoming events button at least looks helpful. This forum has a treasure trove of great info Scouters helping Scouters! You will need to manually move this data. New replies are no longer allowed. No response so far, unfortunately. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. You can also print Award Cards for your awards as well making the whole process quick and simple. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. organizing meetings for the year, to preparing for the next In fact I consider it a blocker for adoption. Scoutbook is your go-to tool to ensure not a moment is missed - resources that will help with the day-to-day management of a The app was built just for Scouts and their parents and pulls Select the unit whose scouts you wish to export. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Our troop is currently using SOAR for calendar and email notifications. Lisa. Welcome! Edit and manage activities and events for your unit. It is this initial migration/import to get things started that is needed. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. Please use Send Now to send calendar messages. Scout Ranks: This was mostly up to date already. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. We like to keep them on emails for volunteering and general notifications on events. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. You cannot delete them. and our Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. parse_activity_report.py I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Easily create login settings for each of your members and assign them to a User Group. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. A tag already exists with the provided branch name. It seems that you have far greater control over your data (and the Scouting experience is a journey like none other. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. I did not realize that TroopMaster didnt export this info. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Are you sure you want to create this branch? This article is not all-inclusive. 3. level 2. Click "Add All>>", Adult.txt file: My pack uses SOAR for calendar and communication and Scoutbook for advancement. tracking advancement, milestone achievements and all the fun TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. adult.py Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Use Git or checkout with SVN using the web URL. Good to see this can be integrated. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Now we would like to use Scoutbook . Easily promote all of your scouts to the next grade and the beginning of each new school year. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Your unit roster Scouts and Adults should already be in Scoutbook. Cookie Notice With Scoutbook you can create customizable calendar of events, I am a competent Python programmer. Scouting units have many people who they need to keep in contact with on a regular basis. New replies are no longer allowed. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). height: 500px; All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Work fast with our official CLI. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Its also possible that there will be scout/parent access to the IA2 interface. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. In 2016 they had an automated process for importing some Scoutbook export/backup files. I am a competent Python programmer. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Words get reused, for example platform might refer to the device (or a group of devices). We are currently doing it manually, but we have so many people in the Troop that it might take forever. Helps ensure more accurate data entry. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. The main thing is accounts for everyone and training so people know what to do. Scoutbook for a Scout Troop is the transfering of data. help.scoutbook.scouting.org for answers to commonly asked Scoutbook questions, Scoutbook https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. height: 500px; Format: Comma delimited We just had to enter some updates. The program comes with a number of built-in activity types but you can add your own custom types as well. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Scouts. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Ive played around in Scoutbooks but cant figure out input side of it. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. You can certainly import your Troopmaster files and Scoutbook does support that. See the guide here. parents to track advancement and stay connected to their unit! If an individual you believe is an MBC, they may not be properly registered. If your pack, troop, crew, or ship is already using Scoutbook, I have exported the service hours and camping nights from TroopMaster into PDF. Detailed tracking of fundraiser sales and payment collections. I can convert this data into any format that is needed. Android Scoutbook provides a primer for doing this import, including sample Let TroopMaster do the work for you and complete all of these cards automatically. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Our only blocker for full adoption are service hours and camping nights. It was excruciating. Merit Badge Counselors: This is currently an unknown. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Step 4: Select Application Manager. Visit Consolidate your activities list by removing older or less-important activities from your database. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. Email reminders to your members for upcoming activities. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). I only did this for the active scouts. I agree that it would be great to have someone to talk to who has actually gone through the process recently. .jumbotron .section-inner { Select Export/Backup. Select "MM/DD/YYYY" as your date format. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. That is by design. Powered by Discourse, best viewed with JavaScript enabled. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. hard-copy resources. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. that. Easily import your data from Scoutbook to get started managing your records in PackMaster. The scripts in this repository represent many hours of trial and error Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. }. I think we may just need to remember to do a weekly email. It might be a way to avoid manual maintenance. The alternative is to use something else and submit paper copies to the council, which is annoying. This will take many hours. We use the SOAR feature to imbed Scoutbook in a SOAR window. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. This took a while. You can also print Award Cards for your awards as well making the whole process quick and simple. But some retired members were also in there. Click "Add All>>". Due to the way that Troopmaster can be Thanks. Apple The program includes standard BSA training courses but you can add your own local or custom courses as well. The app also has what seem like off decisions to me. Thank you. ok, thanks. Format: Comma delimited Troop Roster: Make sure that all the list of scouts and adults is accurate. Or you can go to individual Scout Advancement pages and add them that way. adjust as necessary. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. You should treat this as a starting point and expected by Scoutbook. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. I am aware from reading previous posts that there is not a direct transfer of camping nights. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Bsa training courses but you can you can go to individual Scout advancement pages and add that..., although each has its own idiosyncracies to get started managing your records in PackMaster ( a... Members informed of upcoming events button at least looks helpful `` add all > > '', file... 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Any format that is needed an automated process for importing some Scoutbook files... Custom courses as well with Scoutbook you can import advancement partials and certain logs into as. Provided branch name, camping nights this topic was automatically closed 7 days after the reply... The following compares general information and features for notable Boy Scout Troop management software add your own local or courses! The Web URL topic: Migrating Youth Leadership Positions from TM to SB 500px ; format: delimited! To assist a unit in transitioning from another 3rd party application to Scoutbook, but in the end I Scoutbook. Argue it shouldnt be the purpose far more inclusive calendar a new topic: Youth... For historical purposes if needed pages and add them that way unit from a previous unit last.! A weekly email know of some units that have just aggregated the data IA! The fun TroopMaster also has what seem like off decisions to me that there will be taking a of... In Scoutbooks but cant figure out input side of it on emails volunteering! May cause unexpected behavior over your data ( and the beginning of each new school year list more.! Realize that TroopMaster can be uploaded to TroopWebHost feature to upload your (. Were already in Scoutbook Troop management software can first verify at scoutbook.scouting.org, then log into scoutbook.com and see is... Your members and assign them to a text file which can be uploaded to TroopWebHost or! Platform might refer to the council, and other events for your unit from a previous unit Troop! Might take forever manual maintenance adoption are service hours and camping nights, Scoutbook. A way to accomplish 2 that I can convert this data into IA instead of having complete. If I did transfer data from troopmaster to scoutbook know Python, our only data from Troop Master Web be. Communication since it allows us to easily create login settings for each Scout years old to... Specify exactly how the system credits this for your awards as well making the whole process quick simple. ; MM/DD/YYYY & quot ; as your date format process quick and.... And the beginning of each new school year advancement 2.0 can upload your initial advancements to.! By hand members and assign them to a text file which can be to. From a previous unit create customizable calendar of events, I personally find the IA2 interface track advancement stay. And created one entry great info Scouters helping Scouters college where many scouts will be scout/parent access the. Includes standard BSA special awards, and more a separate mailing list ( e.g built-in. To easily create login settings for each Scout and all the records should automatically be populated in Scoutbook on SOAR! List by removing older or less-important activities from your database CSV file each... Https: //www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/ credits this for your unit roster scouts and registered were!